1.0 College Governance/Presidential Authority
1.1 Vice President for Academic Affairs
1.2 Vice President for Student and Community Affairs
1.3 Vice President for Administrative and Financial Affairs
1.4 Non-Discrimination Statement
1.5 Commitment of Resources
1.6 Treasurer
1.7 Purchasing
1.8 Petty Cash
1.9 Budget Transfers
1.10 Compensation of Non -Represented Employees
1.11 Personnel Records
1.12 Positions (Change in Number of Permanent Positions Authorized)
1.13 Positions (Change in Position Description and/or Title)
1.14 Appointment Status of Professional Staff Changes
1.14.1 Faculty Employed Without a Master's Degree
1.15 Promotion of Professional Staff
1.16 Sabbatical Leave
1.17 Emeritus Status
1.18 Travel
1.19 Alcoholic Beverages
1.20 Student Activities Fee
1.21 Conflict of Interest
1.22 Grant Acceptance
1.23 Investment Policy
1.24 Copyright Material
1.25 Retention and Disposition of College Records
1.26 Rental of College Facilities
1.27 Naming of College Spaces for Recognition Purposes
1.28 Amorous Relationships

top 1.0
Policy: College Governance/Presidential Authority
Reference No.: 1.0
Authority: BCC Board of Trustees/NYS Education Law
Approval: /27/92; 9/23/98

Broome Community College is governed by a ten member Board of Trustees. Five of the trustees are appointed by the County Executive, with the approval of the County Legislature; four by the Governor; one member is a Broome Community College student (with voting privileges), elected by student peers.

The College President is appointed by Broome Community College's Board of Trustees, with the approval of the SUNY Chancellor and SUNY Board of Trustees.

The President is the chief executive officer who reports directly to the Chairperson of the College Board of Trustees and whose governing authority is stipulated in section 604.3 (Responsibilities and Duties of the Presidency) of Codes, Rules, and Regulations of the State of New York, Title 8 Education, Vol. B.

Rapport is maintained with the Sponsor through the County Executive or the Deputy County Executive and Committee Chairpersons/Members of the Broome County Legislature.

Three key governance units advise the President: the President's Executive Council, College Council and the Student Government Association.

Informal communications are maintained between the President and the executive officers of the bargaining units (3): Faculty Association (FA), Guild and BCC ESPA.

top1.1
Policy: Vice President for Academic Affairs
Reference No.: 1.1
Authority: BCC Board of Trustees
Approved: 2/27/92

The Vice President for Academic Affairs (in consultation with the President) has
the authority (in consultation with the College Deans) to manage the academic
affairs of the College.

(Areas of specific responsibility are detailed in the organizational charts and in the
job description for this position.)

top 1.2
Policy: Vice President for
Student and Community
Affairs
Reference No.: 1.2
Authority: BCC Board of Trustees

Approved: 6/23/94

The Vice President for Student and Community Affairs (in consultation with the
President) has the authority to manage the student affairs and services activities
of the college and the external affairs and institutional advancement activities of
the college.

(Areas of specific responsibility are detailed in the organizational charts and in the
job description for this position.)

top 1.3
Policy: Vice President for Reference No.: 1.3
Administrative and
Financial Affairs

Authority: BCC Board of Trustees

Approved: 6/23/94

The Vice President for Administrative and Financial Affairs (in consultation with
the President) has the authority to manage the administrative activities of the
College. These activities include facilities, personnel, and financial matters.

(Areas of specific responsibility are detailed in the organizational charts and in the
job description for this position.)

top 1.4
Policy: Non-Discrimination Ref. No.: 1.4
Statement

Authority: BCC Board of Trustees

Approval: 7/12/79; 9/23/98

In all of its activity, the College adheres to its non-discrimination
commitment:

Broome Community College does not discriminate on the
basis of race, sex, color, creed, age, national origin,
disability, marital status, sexual orientation, or status as
a disabled veteran or veteran of the Vietnam era in the
recruitment of students; the recruitment and
employment of faculty and staff; or the operation of any
of its programs and activities. Where relevant, state and
federal laws apply.

The designated coordinator for compliance with Title VI
and VII of the Civil Rights Act of 1964, as amended,
Title IX of Education Amendments of 1972, Section 504
of the Rehabilitation Act of 1973, as amended, and
Section 402 of the Vietnam Era Veterans Readjustments
Assistance Act of 1974, as amended, is the Affirmative
Action/Equal Opportunity Officer.

top 1.5
Policy: Commitment of Reference No.: 1.5
Resources


Authority: BCC Board of Trustees

Approved: 8/4/88

The President of Broome Community College or his/her designee shall review and
authorize all external official business affairs of the College with, but not limited
to, Federal, State and Local Government agencies and other public and private
individuals, organizations and agencies.

No person may make a purchase or a commitment for services involving the use of
College funds or resources unless he/she is authorized to do so. The President
shall establish procedures necessary to effect this policy.

top 1.6
Policy: Treasurer Reference No.: 1.6

Authority: BCC Board of Trustees

Approved: 1/7/91

The Broome Community College Board of Trustees designates the Vice President
for Administrative and Financial Affairs as Treasurer of Broome Community
College with full power and authority to carry out the provisions of Article 126
Education Law, including Section 6304, Education Law as amended by Chapter
614 of the Laws of New York, 1988.

The College Treasurer will develop procedures for the implementation of this
policy for approval by the College President and the Board of Trustees.

top 1.7
Policy: Purchasing Reference No.: 1.7

Authority: BCC Board of Trustees
and Local Law, No. 8,
l990

Approved: 2/28/91; Revised 2/27/92

Purchases and contracts $50,000 to $99,999:

The Finance and Facilities Committee of the BCC Board of Trustees shall serve as
the Board of Acquisition and Contract. The Finance and Facilities Committee
shall approve purchases or award contracts greater than or equal to $50,000
except for purchases on New York State Contract.


Purchases and contracts $100,000 and above:

Upon recommendation of the Finance and Facilities Committee the Board of
Trustees shall approve any purchases or shall award any contracts greater than or
equal to $100,000 including purchases on New York State Contract.

The President shall establish procedures necessary to purchase and award
contracts below these levels.

top 1.8
Policy: Petty Cash Reference No.: 1.8

Authority: BCC Board of Trustees;
Local Law No. 8, 1990,
Sect. 2302-A; NYS
Education Law 6304

Approved: 2/28/91

The Board of Trustees authorizes the Treasurer of the College to establish and
maintain petty cash funds, not in excess of two hundred ($200.00) dollars each in
accordance with Local Law
No. 8, 1990 legislation.

The Treasurer of the College shall present lists of all expenditures made from
such petty cash funds to the Finance and Facilities Committee of the Board of
Trustees at each regular meeting thereof, together with the bills supporting such
expenditures.

The Finance and Facilities Committee of the Board, upon recommendation of the
Treasurer, shall direct reimbursement of such petty cash funds from the
appropriate budgetary item or items in an amount equal to the total of such bills
which the Committee shall so audit and allow.

The Treasurer shall have the authority to direct reimbursements of such petty
cash funds during the periods between regular meetings of the Finance and
Facilities Committee of the Board of Trustees.

top 1.9
Policy: Budget Transfers Reference No.: 1.9

Authority: BCC Board of Trustees

Approved: 2/27/92

The Finance and Facilities Committee of the BCC Board of Trustees shall approve
budget transfers that are greater than or equal to $50,000 or cumulative budget
transfers in equipment, supply, expense and travel that are greater than 5% of
divisional appropriations (Administration, Academic, Student Affairs), and total at
least $50,000.

Upon recommendation of the Finance and Facilities Committee, the Board of
Trustees shall approve cumulative budget transfers of personnel and fringe
benefits that are greater than 5% of divisional appropriations. Such transfers
shall require the additional approval of the Broome County Legislature.

The President shall establish procedures necessary to effect transfers below these
levels.


Definition of a Budget Transfer

A Budget Transfer is a reallocation of appropriations between divisions (Academic,
Administration, and Student Affairs), or within a division between characters of
expense (Personnel, Fringe, Contractual Expenses, and Equipment). This
definition reflects the budget detail adopted by the Broome County Legislature
and the BCC Board of Trustees.

Examples:

1. Chemical Tech supplies to Chemical Tech equipment
2. VPAFA personnel to VPAA personnel
3. VPAFA personnel to VPAFA supplies
4. VPAFA equipment to VPAA equipment


Reallocation of appropriations within a division and within a character are not
Budget Transfers. The President shall establish procedures necessary to ensure
adequate internal control over these reallocations.

Examples:

1. Chemical Tech supplies to Nursing supplies
2. VPAFA personnel to Human Resources personnel
3. VPAA equipment to Mech Tech equipment

top 1.10
Policy: Compensation of Reference No.: 1.10
Non-Represented
Employees

Authority: BCC Board of Trustees

Approved: 3/28/91

In accordance with Local Law No. 8 of 1990, the Board of Trustees annually shall
establish minimum salaries and fix compensation for all non-represented
employees of the College.

top 1.11
Policy: Personnel Records Reference No.: 1.11

Authority: BCC Board of Trustees
and Local Law No. 8,
1990, Sect. 2305-A

Approved: 2/27/92

It shall be the policy of Broome Community College to maintain personnel records
for employees, past employees and applicants for employment in order to
document employment related decisions, evaluate and assess policies and
operations, and comply with government requirements for recordkeeping,
reporting requirements, and employee information.

The President shall establish procedures necessary to effect this policy.

top 1.12
Policy: Positions Reference No.: 1.12
(Change in Number of
Permanent Positions
Authorized)

Authority: BCC Board of Trustees

Approved: 2/28/91

The Personnel Committee of the Board of Trustees shall approve any change in
the total number of permanent positions authorized.

The President shall establish procedures necessary to effect this policy.

top 1.13
Policy: Positions Reference No.: 1.13
(Change in Position
Description and/or
Title)

Authority: BCC Board of Trustees

Approved: 2/28/91

The Board of Trustees shall approve the creation or substantive modification of
position descriptions and/or titles in the unclassified professional service (all
positions except those in Civil Service).

Such actions shall require the additional approval of the Chancellor of the State
University of New York.

The President shall establish procedures necessary to effect changes specified in
this policy as well as all other personnel change requests.

top 1.14
Policy: Appointment Status Reference No.: 1.14
of Professional
Staff Changes

Authority: BCC Board of Trustees

Approved: 2/28/91

The Board of Trustees shall approve changes in the appointment status (Term and
Continuing) of members of the professional staff upon recommendation of the
Personnel Committee and in accordance with any applicable negotiated contract.

top1.14.1
Policy: Faculty Employed Without Ref. No.: 1.14.1
a Master's Degree

Authority: BCC Board of Trustees

Approval: 6/24/82; 4/28/83

1. All teaching faculty members at the rank of Assistant Professor and above
(or the equivalent re: counselors and librarians) shall have the minimum of
a Master's Degree in their related field at the time of employment. Specific
requirements are stated in the respective position descriptions.

2. In cases where individuals are employed without a Master's Degree, at the
rank of Instructor (or the equivalent re: counselors and librarians) will be
given four years to secure an approved Master's Degree.

3. Individuals employed without a Master's Degree will receive annual credit
toward "Continuing Appointment" based on the College's evaluation process
and approval of the President but will not have this status granted until the
Master's Degree is completed.

4. Such individuals who are employed at the Instructor level must also file
with the Vice President for Academic Affairs an educational plan specifying
the particular Master's Degree the individual will be pursuing as well as a
specific four-year time plan for its completion. The "plan" will be updated
on an annual basis and subsequent appointment will be reviewed against
this plan.

5. Failure to receive the Master's Degree within the allotted time (four years)
will constitute termination, accordingly.

6. Faculty hired at the Instructor level, who subsequently complete an
approved Master's Degree, are eligible for promotion according to the
current guidelines governing this process.

top 1.15
Policy: Promotion of Reference No.: 1.15
Professional Staff

Authority: BCC Board of Trustees
and Local Law No. 8,
1990, Sect. 2305-A

Approved: 2/27/92

The Board of Trustees shall approve the granting of promotions to members of the
professional staff in accordance with current college procedures and the terms of
any applicable negotiated contract.

top 1.16
Policy: Sabbatical Leave Reference No.: 1.16

Authority: BCC Board of Trustees

Approved: 3/28/91

The Personnel Committee shall review and forward to the Board of Trustees
requests for sabbatical leave for represented and non-represented employees of the
College.

The Board of Trustees shall have authority to grant sabbatical leaves to eligible
represented and non-represented employees of the College.

top 1.17
Policy: Emeritus Status Reference No.: 1.17

Authority: BCC Board of Trustees

Approved: 2/28/91

The Board of Trustees shall approve granting emeritus status to members of the
College professional staff.

The President shall establish procedures necessary to effect this policy.

top 1.18
Policy: Travel Reference No.: 1.18

Authority: BCC Board of Trustees

Approved: 3/28/91

Expenditures for travel shall be for authorized College purposes only.

The President shall establish procedures necessary to effect this policy.

top 1.19
Policy: Alcoholic Beverages Reference No.: 1.19

Authority: Board of Trustees

Approved: 2/27/92

The Board of Trustees authorizes the College President to establish a statement
restricting use of alcohol by students at campus events.

top 1.20
Policy: Student Activities Fee Reference No.: 1.20

Authority: Board of Trustees

Approved: 2/27/92

The Board of Trustees authorizes the College President to establish procedures
relating to the allocation and administration of the student activities fee.

top 1.21
Policy: Conflict of Interest Reference No.: 1.21

Authority: BCC Board of Trustees

Approved: November 5, 1992

In keeping with our position of public trust it is essential that all members of the
college community avoid any and all circumstances which could reasonably be
interpreted as conflict of interest. Such circumstances are those which would
interfere with the unbiased and objective performance of one's professional duties.

Any employee or trustee of the college having an actual or potential conflict shall
be responsible for announcing that conflict in order that appropriate action may
occur. Further, all employees and trustees of the college community shall accept
responsibility for investigating and conscientiously dealing with actual or potential
conflicts of interest of which they have knowledge.

top 1.22
Policy: Grant Acceptance Reference No.: 1.22

Authority: BCC Board of Trustees

Approved: January 12, 1993

Broome County Resolution 90-352 Section 2302-A authorizes the BCC Board of
Trustees to accept and administer grant awards made to the College. The Board
of Trustees has delegated this responsibility as follows:

o The Finance and Facilities Committee of the BCC Board of Trustees
shall accept all grants that are greater than or equal to $50,000.

o The President shall accept all grants below $50,000, and they shall be
reported to the BCC Board of Trustees on a monthly basis.

top 1.23
Policy: Investment Policy Reference No.: 1.23

Authority: BCC Board of Trustees

Approved: September 23, 1993

Except as otherwise prohibited or regulated by federal or state law or regulation or
by court order, the Treasurer of the College shall temporarily invest funds in his/her
possession in certain acceptable investment instruments as outlined in the procedures
for college investments. In investing such funds, the Treasurer shall concurrently
pursue the following objectives:

1. To provide a level of liquidity sufficient to insure the availability of funds for
payment to meet obligations of the College or for disbursement otherwise
required.

2. To minimize the amount of funds uninvested.

3. To minimize the risk of any potential loss or devaluation of funds invested.

4. To earn a maximum rate of return on funds invested.

The Finance and Facilities Committee of the Board of Trustees shall establish
procedures necessary to effect this policy.

top 1.24
Policy: Copyright Material Reference No.: 1.24

Authority: BCC Board of Trustees

Approved: September 23, 1993

1. The Board of Trustees of Broome Community College, through the
establishment of this policy, intends to follow the Copyright Law of the United
States currently in force under Title 17 of the United States Code. The Board
of Trustees further requires all College employees to adhere to the same
copyright law.

2. Any reproduction of copyrighted material, by College employees, for use in the
course of their duties will be done in compliance with the Copyright Law. All
reproduction of copyrighted material will either meet the criteria of fair use
guidelines, or have a license agreement or the written permission of the
copyright holder to make copies.

3. If the College/County determine that a charge of copyright infringement
against an employee was not an intentional violation of the law, the
College/County (as outlined in Section 18 of the Public Officers Law and
Section 6308 of the Education Law) will defend and indemnify the charged
employee. In the case of a court action for damages, a finding of intentional
infringement would preclude the College paying any judgment rendered
against the employee.

top 1.25
Policy: Retention and Disposition Reference No.: 1.25
of College Records

Authority: BCC Board of Trustees

Approved: March 23, 1995

Records Retention and Disposition Schedule CO-2, issued by the NYS
Archives and Records Administration, and pursuant to Article 57-A of the Arts
and Cultural Affairs Law, and containing legal minimum retention periods for
public community college records, shall be used by all college officers in disposing
of public community college records listed therein.

In accordance with Article 57-A:

(a) only those records will be disposed of that are described in Records
Retention and Disposition Schedule CO-2 after they have met the minimum
retention period prescribed therein;

(b) only those records will be disposed of that do not have sufficient
administrative, fiscal, legal, or historical value to merit retention beyond
established time periods.

top 1.26
Policy: Rental of College Reference No.: 1.26
Facilities

Authority: Board of Trustees

Approved: February 22, 1996

Most college facilities are available for rent by both profit and non-profit
organizations.

The College president will establish procedures for facility rentals to include
all rates, liability insurance certificates, and other procedures to protect the
College and to provide orderly supervision for all rentals.

top 1.27
Policy: Naming of College Spaces Reference No.: 1.27
for Recognition Purposes

Authority: BCC Board of Trustees

Approved: March 28, 1996

The Board of Trustees authorizes the College President to develop a list of
college spaces and locations which may be named in recognition of an individual or
a group who has made a significant financial contribution to the College.

The Trustees will approve general "suggested levels of support" for various
locations before the College or BCC Foundation offer to name a site in someone's
honor. Once a donor has been identified with a particular location, a
recommendation will be forwarded for approval by the Board of Trustees.

top 1.28
Policy: Amorous Relationships Reference No.: 1.28

Authority: BCC Board of Trustees

Approved: July 27, 2000

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Members of the college community, regardless of gender or sexual orientation, are
prohibited from being romantically or sexually involved with a person over whom they are in a position
of direct, indirect, or implied power. Additionally, members of the college community, regardless of
gender or sexual orientation, are prohibited from being in a position of direct, indirect, or implied
power over someone with whom they are romantically or sexually involved. This includes, but is not limited
to, persons whom one teaches, advises, coaches, counsels, mentors, evaluates, or supervises in any way.

Individuals in positions of authority must avoid making sexual overtures to students
or employees whom they supervise or over whom they have another form of power.
If a student or subordinate employee makes such overtures to a BCC employee who is in a position
of power over the student or employee, the employee in the position of power must not allow a
romantic relationship to develop.

Exemptions to this policy may be granted if full severance of the college relationship
would create undue academic or financial hardship for the student or subordinate
employee. However, if an exemption is granted, supervisory duties must be assigned to
another employee to the extent possible.